In December, the NU System moved non-travel expense reporting from Concur into Firefly. Travel requests, approvals, and travel expense reporting are expected to move from Concur to Firefly in 2023. Read the full article here>>
Overview sessions for the new non-travel expense application in Firefly can be found on the training events page.
Quick Reference Guides (QRGs) and tip sheets for non-travel expense reports:
- Travel application overview
- Create and submit a non-travel expense
- Submit a non-travel expense report created by a delegate
- Email notifications
Frequently Asked Questions
Why is the university moving travel requests and expense reporting to Firefly?
Most employees are familiar with the Firefly interface and we want to make the process of submitting travel requests and expense reports as simple and user-friendly as possible. With Firefly, these processes will be more streamlined – similar to submitting a leave request – versus having to use the third-party Concur platform.
If Firefly is more user-friendly, why is the university sticking with Concur for travel booking?
Our designated travel agency, Fox World Travel, with whom we have an active contract, requires the use of the Concur platform. Thus, travel booking will remain with Concur.
I’m planning business travel for early next year. Should I wait until travel requests move to Firefly to submit my request?
No, go ahead and submit your request through Concur now. Moving these processes to Firefly is a significant undertaking, involving technical work and time to make sure the new interfaces are working properly; so it’s hard to know exactly when the process will be complete. The university will communicate updates as they occur. For now, keep using Concur for all travel and expense reporting until you hear further updates from the university.
Will I still be able to act as a delegate to prepare travel requests and expense reports for other employees in Firefly?
Yes, the new system will allow for delegates to prepare travel for other employees. The traveler will still be responsible for submitting their own travel requests and expense reports.
I am a delegate in Concur. Will I automatically be able to act as a delegate in the new application in Firefly?
No. Employees/travelers will need to assign you as their delegate in the new application.
I have more questions. Who can I contact?
Questions can be directed to the NU System’s travel office at firstname.lastname@example.org. Additionally, updates will be posted here on the NU System’s website.